Whitman Associates will provide you with the details of your assignment. Hours vary from assignment to assignment. Whitman Associates will provide the temporary employee a work schedule, address, point of contact, hours, rate, length of assignment, and any other details needed. Should a temp have any questions regarding his/her assignment, the temp should contact a Whitman representative.
Once an assignment has been confirmed, you will be told your rate of pay. This information should be kept confidential since rates vary from assignment to assignment. Please make sure you know your rate before you accept the position.
Paychecks – Paychex Flex
Temps are paid weekly by means of direct deposit. In order to view paystubs and manage your personnel file, you must register at: www.paychexflex.com. If you have any trouble setting up an account, please see Paychex Flex set up instructions listed below.
If you are unable to use the direct deposit service, please speak to a Whitman representative. If incorrect information is supplied by the temp and causes a banking error resulting in a banking service fee, the temp will be charged that service fee.
Direct deposits are made each Friday. If the pay day falls on a holiday, normally paychecks will be distributed on the closest business day before the holiday.
The paycheck will reflect number of hours worked and hourly rate. Paychecks include wages earned less any mandatory or elected deductions. Mandatory deductions include federal or state withholding tax, and other withholdings. Elected deductions are deductions authorized by the temp, and may include, for example, contributions to benefit plans. Temps may make changes to their State and Federal tax forms, banking information and address/phone/email information through Paychex Flex. State and Federal Tax forms are found below if needed.
Notify a Whitman representative if a direct deposit appears to be inaccurate. Any change in name, address, telephone number, marital status or number of exemptions claimed by an employee must be entered by the individual temp through the Paychex Flex. Whitman Associates will not be responsible for making these changes. Please be sure to set up your Paychex Flex account. For more information see Paychex Flex set up instructions listed below.
Paystubs can be found on Paychex Flex once an account is set up. Whitman Associates will provide instructions on how to sign up for this free service once you begin working or see Paychex Flex set up instructions listed below.
If you were employed by Whitman Associates prior to August 11, 2017 and want to access your pay stubs and tax documents, you must set up an account with Paychex Flex at www.paychexflex.com. Once this account has been set up, please contact Whitman Associates so they may grant you access to the Human Resources link within Paychex Flex. You may view all documents that were issued prior to August 11, 2017. To make any demographic changes to your account, you would do this through Paychex Flex as well. HROnline has been migrated to this new platform and old log in id’s and passwords are no longer valid.
To view your paystubs prior to August 11, 2017 please follow the steps listed below.
How to access checks/W2s processed on Preview: Prior to 8/11/2017
- Once this account has been set up, please contact Whitman Associates so they may grant you access to the Human Resources link within Paychex Flex.
- Login to Paychex Flex
- Click on the Human Resources link on the left within your Flex modules
- From the My Info menu on the left hand side of your screen, go to Compensation then Check History or Print Tax Forms. This will function as it did before in the Preview-HR Online version
How to access checks/W2s processed on Flex: 8/11/2017 and future
- Login to Paychex Flex
- After logging in, you will see your most recent paystub on the Dashboard view within the Check History section
- To access past check dates, you will go the same area and adjust to view additional paystubs
Keep in mind that a temp assignment today could be a permanent job tomorrow. Many of our temps are hired by companies they are working for. Therefore, you should always conduct yourself in a professional manner. This includes wearing proper business attire, taking initiative and interest in your work, offering to help out during down time and being on time.
When on an assignment, client property, i.e., equipment, vehicles, telephones, computers, and software, is not for private use. These devices are to be used strictly for client business, and are not permitted off grounds unless authorized. Property must be used in the manner for which it was intended. Upon termination, temps are required to surrender any client property they possess.
Client computers, internet and emails are a privileged resource and must be used only to complete essential job-related functions. Temps are not permitted to download any “pirated” software, files or programs, and must receive permission from a supervisor before installing any new software on a client computer. Files or programs stored on client computers may not be copied for personal use.
Phones are provided for business use only. Whitman Associates requests that temps not receive personal calls while on duty. If urgent, please keep personal calls to a minimum and conversations brief. Personal long distance calls are not permitted.
Temps are reminded that they should have no expectation of privacy in their use of client computers or other electronic equipment.
Social Networking and Media Policy
Whitman temps are not permitted to use the client’s computers and internet capacity to watch videos, listen to music streamed over the Internet, etc. It poses a security risk to the client’s network. YouTube, Pandora, Spotify, Facebook, Twitter and other personal social media sites are not permitted. Personal cell phone usage, such as texting or making personal calls, should be used only in an emergency situation and only over breaks or lunch hours.
A good rule of thumb is to arrive 10-15 minutes early on your first day. This will give you enough time to find the building and get acclimated to your new surroundings. Once you are settled in the assignment, please call to let us know you are there and all is going well. If you are running late please telephone us immediately. First impressions are lasting!
When working conditions permit, and pending a supervisor’s approval, temps are entitled to at least a 20 minute break for every 4 hours worked. Lunch hours are not paid by Whitman Associates unless authorized by the client. Lunch hours will be determined by the on site supervisor. If you are unsure of how much time is allowed for lunch or what time to take lunch, please contact a Whitman representative.
Filling Out Time Sheets
When filling out your time sheet, indicate your start time, less the time you took for lunch and your end time. Round time off to the nearest quarter of an hour. Overtime is defined as work over 40 hours per week and must be approved by your supervisor. Working extra hours on a certain day (for example, staying late one day or coming to work early) does not constitute overtime unless these hours combined with your regular weekly work assignment total over 40 hours. Time sheets are available for download below.
Temps are expected to arrive on time and ready for work. A temp who arrives after their scheduled arrival time is considered tardy. We recognize that situations arise which hinder punctuality; regardless, excessive tardiness is prohibited, and may be subject to disciplinary action.
In the event that you are not able to make it into work because of sickness, family emergencies, inclement weather or other unforeseen problems, you should contact Whitman Associates immediately either by phone or email. If you are calling before or after normal business hours, please leave a message on the answering machine at extension 1 and one of our representatives will handle the problem. Please do not call the on-site supervisor directly. All calls should be made directly to Whitman Associates and we will contact your on-site supervisor. This will avoid all confusion. Chronic absenteeism may result in disciplinary action.
If you need to reach Whitman Associates outside of our normal business hours, 9:00AM to 5:00PM, please call (202) 659-2111, Ext. 1 anytime and leave a message in the Urgent Extension’s voicemail or email firstname.lastname@example.org.
Inclement Weather Policy
If you are unable to make it to your assignment or to an interview due to weather conditions, please call (202) 659-2111, Ext. 1 anytime and leave a message in the Urgent Extension’s voicemail or email email@example.com.
While on a temporary assignment, follow that client’s policy on delay or closings. If you are unsure of the policy, call and email a Whitman representative and we will get that information to you as soon as possible.
Due to the amount of training required for certain temporary assignments, our clients request that our temps provide at least one week’s notice prior to leaving their assignment. This will allow Whitman to find a suitable replacement and have time to train prior to the temp’s departure from an assignment. Some assignments require more training than others, so if you cannot provide one full week’s notice, we ask that you provide at least three day’s notice. If that is not possible, please discuss with one of our representatives.